IS480 Team wiki: 2012T1 Pro-cept ProjectOverview
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Our team's project is inspired by the arduous process of the many projects that we have experienced in our school lives. Today, many technologies are made available to facilitate school projects for students. As such, many students leverage on these readily available resources in order to ensure the smooth sailing completion of their projects. Our team aims to improve this process by building an online project management and collaboration tool that caters specifically to the needs of students. We intend to integrate the functions of email, Google Docs, Google Drive, and Facebook Groups so that students can have a one-stop platform which will facilitate their school projects. This platform will help to reduce the time and hassle involved when saving and transferring information between different mediums. Also, it will aid students in receiving timely and accurate updates of the progress of the project as the updates will be consolidated on solely one main platform. Lastly, our project will also serve as a means to provide a medium for students to main a fair distribution and allocation of work to the members of the project.
Currently, students use various communication and collaboration channels for their projects. Not only does this require time to navigate through the different channels, it is a source of problems such as miscommunication due to the scattered information and the lack of understanding of the progress of the project due to the absence of a unified platform to consolidate the updates. Moreover, using multiple channels and platforms also imply that there is no means to track the distribution of work. Hence, by combining the functions of multiple channels into a user-friendly single collaboration platform, we can facilitate the time management and improve productivity of project teams. Furthermore, by capturing the responses from the members with regards to the group updates, we aim to provide a measure of accountability within the team. Links need to be read and comments need to be rated for addition to minutes.
An online project management and collaboration tool that will allows students to store and share files, create updates, set team agendas, milestones and deadlines, create and allocate tasks for other members, keep track of individual and team schedule, communicate with team members, and measure accountability all on one main platform.
Our project aims to facilitate the progress of a student project by integrating multiple platforms that students use to increase efficiency. Although there are many of such project management tools available in the market (shown on the picture), our project clearly stands out due to the following factors:
Analysis of Cons:
- Majority of the existing project management tools are designed to suit large enterprises
- Our project is catered specifically for student projects by providing functionalities that helps students to better manage their project,
such as a timeline to record milestones, an agenda view to keep track of tasks, etc
- While most of the existing project management tools available have a limit to the number of users/impose charges for an upgraded usage,
our project is completely cost-free
- Our project provides a measure of accountability in order to be fair to all members of a school project.
These factors sets us apart from the currently available project management tools and makes our project a one of a kind in the current market.
Unspecified set of requirements to follow due to a lack of sponsor as this is a self-proposed project
- The need to finalize the requirements at the very start of the project
- The need to constantly update supervisor for feedbacks
- The need to carry out Beta Testing to gather user feedbacks
Unfamiliar with technologies such as Google Drive API as none of us have collectively implement the technologies proposed
- The need to conduct prior research on the implementation of the technology used
End user's unwillingness to switch to our platform for managing of their projects
- The need to create a user-intuitive platform for ease of use to attract end users
Unable to deliver User Testing due to short time frame (User Testing to be conducted at the beginning of the semester - Week 1)
- The need to start the production process in the early stage
Technical complexity are listed in the order of highest complexity:
S/No | Description |
1. Customization of Task List Calendar with 3rd Party (Full Calendar) |
What is this feature about?
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2. Uploading of Google Docs |
What is this feature about?
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3. Integration of Google Docs and Minute Taker |
What is this feature about?
|