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IS480 Team wiki: 2011T1 The PIEs

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The PIEs Logo.
Positive Intentions Logo
Client/Sponsor Company Logo:Positive Intentions



Welcome to The PIEs

The PIEs Team Members

The PIEs Team Members.

Roles & Responsibilities

The PIEs roles.


Stakeholders

Supervisor

  • Professor Zheng Bai Hua

Client

Positive Intentions Pte Ltd, our client is an events social enterprise that specializes in life-coaching, people development, corporate and community training and consultancy services. Through this project, we hope to help the company to integrate their HRM and CRM portal to achieve a fuss free business dealings with client.

  • Ethen Ong, Operations Manager & Trainer

Our client is Ethen Ong, who is the Owner, Co-Founder and a trainer, at Positive Intentions Pte Ltd. Due to the growing needs of their company, our client see the need to initiate a project which requires our team to develop an online human resource management to better manage volunteers, facilitators, staffs and trainers for their training events, workshops, talks and camps. As the number of projects accepted surged over the past few years, our client also see the need to have an project management portal to manage their projects with their projects' client more effectively and efficiently. As our main stakeholder and client, our team strive to develop human resource management portal and project management portal with our client's requirements.


Project Overview & Diagrams

Project Overview provides the Project Description and Scope for our project. In addition, diagrams with different version will also be available in this section.


Project Description and Scope

Click to visit Project Description and Scope page


Use Case Diagram

Click to view Version 1 of our Use Case Diagram

Click to view Version 2 of our Use Case Diagram.v2

Click to view Version 3 of our Use Case Diagram.v3


Sequence Diagram

Please download the compiled version of our Sequence Diagram Media:PIE_SEQUENCE_DIAGRAM.pdf


Entity Relationship Diagram

Click to view Version 1 of our Entity Relationship Diagram

Click to view Version 2 of our Entity Relationship Diagram.v2

Click to view Version 3 of our Entity Relationship Diagram.v3

Click to view Version 4 of our Entity Relationship Diagram.v4


Logical Diagram

Click to view Version 1 of our Logical Diagram

Click to view Version 2 of our Logical Diagram.v2

Click to view Version 3 of our Logical Diagram.v3


StoryBoard

Storyboards are used to illustrate how our portal will look like with all the functions put in placed. This is especially important when having meetings with client. It is hard for client to visualize how the portal will look like by just describing the functions available. With the storyboard as a visual aid, client could clearly point out the areas we should improve on.


Example:

PIE Testimonial.jpg


Click to visit our StoryBoard page where different versions of StoryBoard are available due to changes in client's requirements.


Project Management

Project Schedule Overview

Our team has identified 5 milestones and 9 iterations for our portals development in this project. After each iteration, our team will conduct a review on our schedule to see if we are on schedule.

Within each phase of iteration, we will have a consistent form of :

  • Reviewing our project Schedule
  • Development and integration of functionalities
  • Testing and debugging of portals on localhost
  • Releasing functions to client/sponsor for feedback
  • Reviewing and evaluating our functions according to client/sponsor's feedback


Project Timeline and Schedule

Click to visit Project Timeline & Schedule page

Team Work Assignment

Milestone Task(s) Member(s) Allocated
1 Diagram
Presentation
All
All


2 Documentation & Diagram

Schedule
Functions/Coding

Jayner, Wan Jun, Sook Xian

Jayner
Joanna, Victoria, Zhi Yong

3 Diagram

Schedule
Functions/Coding

Wan Jun, Sook Xian

Jayner
Pair 1: Joanna, Jayner, Wan Jun
Pair 2: Victoria, Zhi Yong, Sook Xian

4 Documentation & Diagram

Schedule
Functions/Coding

Wan Jun, Sook Xian

Jayner
Pair 1: Joanna, Jayner
Pair 2: Victoria, Zhi Yong
Pair 3: Wan Jun, Sook Xian

5 Documentation & Diagram

Schedule
Final Testing/Debugging

Wan Jun, Sook Xian

Jayner
All

Schedule Metric

Goal:
To ensure that schedule index (days delayed/total estimated time) is kept <= 0.5

Calculation:
Delayed Days = Actual days taken to complete task - Estimated days to complete task

Schedule Index = Delayed Days/ Estimated Days to complete task

Schedule Index Description Action
Schedule Index < 0 Early •PM checks if he/she over-estimated the duration of tasks

•The PM will adjust the schedule to ensure that each task is given a rightful amount of time accordingly

•PM allocates new task to the people to keep the pace.

Schedule Index = 0 Punctual •There is no need for change in the current schedule

•Continue with the next task on the schedule

0 < Schedule Index<=1 Slightly Late • PM checks if team members/pair programmers are having any difficulty with task and review the workload of tasks.

• If there are any difficulties, PM checks with developers the amount of time needed to complete the task

• If PM under-estimated time given for the task, adjust the schedule according to developers’ estimate of time they will need to complete tasks assigned to them

• PM will then re-schedule the project schedule

Schedule Index> 1 Very Late • PM checks with developers reasons why the task is not completed on time

• If developers are really having difficulty, PM checks with developers the amount of time needed to complete the task • If current task is not an essential task, PM may consider redefining scope by dropping the task • If current task is an essential task, PM organize urgent meeting discuss the issue and provide help • PM re-schedule project & redefine scope if needed


Click to view Schedule Log Media:PIE_Schedule_Log.xlsx

Bug Metrics

Goal:
To ensure that our bug's total points is kept <= 0.5

Calculation:
Total Points = (1 x num of Lows) + (5 x num of Highs) + (10 x num of Criticals)


SEVERITY

Severity Description
Low Impact (1 point) - Unimportant.

- Typo error or small user interface alignment issues.

High Impact (5 point) - The system runs. However, some non-critical functionality is not working.

- Error due to programming logic.

Critical Impact (10 point) - The system is down or not usable.

- Error due to design logic.

POINTS

Points in iteration Action
Points <=5 - Fix during meeting or buffer time.
5 < points < 10 - QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
5 < points < 10 - PM hold an emergency meeting to fix the bug together.

- PM might need to reschedule project and review time allocated in the project for future tasks.

Bug Log

Bug Id Iteration Date Description Function(s) Severity Point Actions Kill
1 1 10/7/2011 NRIC is not validated Registration Low Impact 4 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
2 1 10/7/2011 DOB is not validated Registration Low Impact 4 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
3 3 25/8/2011 Date and Time Retrieval Error Edit Event High Impact 6 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
4 4 30/8/2011 Page Redirection Error Edit Profile High Impact 6 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
5 5 9/9/2011 View Schedule is not functioning View Program Critical Impact 10 PM hold an emergency meeting to fix the bug together
6 UAT 15/9/2011 Failure to display user's display picture View All VFT By Events Low Impact 2 Fix during meeting or buffer time.
7 UAT 15/9/2011 Calendar Alignment Issue View Calendar Low Impact 1 Fix during meeting or buffer time.
8 UAT 15/9/2011 Navigation bar has alignment issue Edit Event Low Impact 2 Fix during meeting or buffer time.
9 UAT 15/9/2011 No display of images and play slideshow buttons Photo Gallery High Impact 7 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
10 6 5/10/2011 Empty title and message fields not validated Forum - Reply Personal Message Low Impact 2 Fix during meeting or buffer time.
11 6 5/10/2011 Empty name and description fields not validated Forum - Create Category Low Impact 3 Fix during meeting or buffer time.
12 6 5/10/2011 Empty title and message fields not validated Forum - Create Topic Low Impact 2 Fix during meeting or buffer time.
13 6 5/10/2011 Count of new personal Message not updated Forum - Personal Message High Impact 9 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
14 9 26/10/2011 Misalignment and Layout Issue IE Browsers Compatibility High Impact 7 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
15 Final UAT 10/11/2011 Validation for Contact Number Field View Future Partnership High Impact 7 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
16 Final UAT 15/11/2011 Unable to view posted testimonial View Partnership High Impact 7 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
17 Final UAT 15/11/2011 View details of Past participated record View Past Participated High Impact 5 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
18 Final UAT 15/11/2011 View details of Past participated record View Past Participated High Impact 5 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.
19 Final UAT 15/11/2011 Join project has got errors All Projects High Impact 9 QA informs respective pair and resolve the error during buffer time of iteration or within 24 hours.

Risk and Mitigation

Risks.jpg


Project Updates

Weekly Updates

Weekly Updates section display decisions and changes made or record on what the team did for the week. For more details, please refer to our minutes.

Click to visit Weekly Updates page

Ongoing Functions

Our team is currently preparing for Final Presentation on 24 Nov 2011, 10am.


User Acceptance Test

Goals for UAT

- To get a group of end users who will/may be using the portal to test the system to ensure that requirements are met
- To nail bugs related to the usability of the portal
- To gather feedback and suggestions on how to improve the portal

Mid Term UAT Final UAT
- 10- 20 Testers

(10 from PI and 10 from public)

- 30-40 Testers

(15 from PI and 25 from public)

Functions to be tested for Mid Sem:

1. Login. Registration
2. Photo gallery
3. Activity calendar
4. Testimonials and VFT details
5. View Past/Participated Events
6. Program Schedule and Future Partnership

Functions to be tested for Final:

1. All functions

Actions to be taken after each UAT
- Review the test cases suggested by users and do debugging accordingly using the following template:

PIE UAT Template.png


UAT 1 (13 Sep- 14 Sep)

For more details, please visit our UAT 1 page.


UAT 2 (20 Sep- 21 Sep)

For more details, please visit our UAT 2 page.


UAT 3 (8 Nov- 9 Nov)

For more details, please visit our UAT 3 page.


Test Plans

After each iterations, testing will be done using test plan prepared at the start of the iterations to to verify and ensure that our system meets its requirements.


Click to view our test plans. Media:PIEs_TestPlan.pdf


PI Portal

After 5 months of work and effort... We present some of the functions available in PI Portal.


PIE login.png


Email Notifications

PIE email.png


Volunteer's Homepage

PIE homepage.png


Join Event

PIE join.png
PIE map.png


Add Event - Sales

PIE add event.png


Create Program Schedule - Operations personnel

PIE program.png


Community Sharing - Forum

PIE forum.png


Please download Media: PIE_FBRegistration&Login.pdf for full view of Facebook Registration & Login.


Please download Media: PIE_HelpersFunctions.pdf for full Helpers functions


Please download Media: PIE_AdminFunctions.pdf for full Administrator functions


Please download Media: PIE_SalesFunctions.pdf for full Sales Personnel functions


Please download Media: PIE_OperationsFunctions.pdf for full Operations Personnel functions


Please download Media: PIE_ClientFunctions.pdf for full Operations Personnel functions


Current Operations VS New Operations

PIE currentVSnew1.png
PIE currentVSnew2.png


Visit http://portal.pipl.com.sg/ today!


Technology

Technical Diagram

Tech Arch.png

Basic Development Technology

Microsoft SQL Server

FYP Tech.jpg

NetBeans IDE 7.0

XAMPP

Apache Tomcat 7.0.11

Filezilla FTP

Programming language

PHP

Lang used.jpg

Jquery

Java Script

Ajax


Learning Outcome(s)

Team Learning Outcome

LOMS.GIF

Individual Reflection

PIE.jpg

Jayner's Reflection

Wan Jun's Reflection

Victoria's Reflection

Zhi Yong's Reflection

Sook Xian's Reflection

Joanna's Reflection

Minutes

Media:PIE_Compiled Minutes.pdf


Media Files

Acceptance Presentation Slides : Media:Project_Acceptance_v4.pdf

Mid-Term Presentation Slides: Media:PIE_mid-term.pdf


Final Presentation

Finalpresentation.JPG

Final Presentation Video - Our Journey