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IS480 Team wiki: 2010T1 The Green Reapers: Communication and Decision Log - Jul

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Communication and Decision Log: • Jul • | Aug | Sep | Oct | Nov

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Key

ColorRepresents
 Client / User / Supervisor Interactions
 Progress Updates / Risk Assessments
 Integration and Testing
 Architectural Reviews
 Presentations




[ Jul-04 ] : Team Introduction

Agenda

  • Introduction
  • Exchange contact information, preferred forms of communication
  • Discuss expectations and learning objects of project
  • Identify interest areas


Decisions

# Item Details
01 Regular meeting slot Sunday: 1200hrs
02 Preferred communication tools MSN, Skype, Email, DropBox, Wiki
03 Interest Areas
  • Agricultural Knowledge Management (from Imagine Cup project)
  • Blog shop server management
  • Taxi booking management
04 Expectations
  • Rotate rules to experience both technical and project management aspects
  • Full accountability, cooperation and mutual support among members
  • Commitment to learning any new technologies necessary
  • Project should have practical commercial and/or social applications


Tasks

# Item Details In-Charge Deadline Status
01 Further research on feasibility and attraction of various interest areas Assess possible industry partners, functional requirements and likely technical complexity and risks All 10 July 2010 Completed




[ Jul-11 ] : Feasibility Assessment

Agenda

  • Discuss feasibility and attraction of various interest areas from Meeting #1
  • Identify a single project area to focus on
  • Discuss possible industry and academic partners
  • Discuss functional requirements
  • Discuss possible technical complexity and risks


Decisions

# Item Details
01 Focus on agricultural knowledge management system
  • 2-way access to content management system via web and phone
  • Text-to-Speech to enable phone access to stored content
  • Interactive Voice Response System as a front-end to the phone interface
  • Data analytics features to visualize system performance
02 Initial risk assessment
  • Architectural complexity from integrating various phone, web, speech and data technologies
  • Lack of first-hand knowledge in agricultural industry
  • Limitations to current stage of Text-to-Speech technologies
03 Possible industry and academic partners
  • Prof. Carol Cabal, SMU
  • International Rice Research Institute
  • Brendan I Koerner, Writer, Wired Magazine


Tasks

# Item Details In-Charge Deadline Status
01 Contact possible partners Identify industry interest and resources available Fengnan and Marcus 14 July 2010 Completed
02 Prepare for discussion with IRRI (arranged via Prof Ben Gan / Lien Centre) Understand IRRI's focus, concerns, resources and constraints Lucas and Wei Han 14 July 2010 Completed
03 Draft solution architecture Identify technologies required and plan system layers Alvin and Edwin 18 July 2010 Completed




[ Jul-15 ] : Discussion with IRRI (Skype)

Agenda

  • Understand IRRI's focus, concerns, resources and constraints
  • Share project goals and expectations
  • Identify areas for collaboration


Decisions

# Item Details
01 IRRI is interested in pursuing a similar knowledge system in Philippines
  • Nutrient management advisory service via SMS
  • Geo-location service backed by years of research into local climate conditions
02 IRRI seeks a strategy / direction for it's wealth of content Keen to share information with farmers and industry, looking for better ways to do so.
03 IRRI is interested in mobile and IVR technologies Seeks to understand how they can use these to better service the community
04 Potential areas for collaboration
  • Business plan for content development/distribution
  • Prototyping of possible future content systems
  • Micro-financing to compliment nutrient management system


Tasks

# Item Details In-Charge Deadline Status
01 Prepare for further discussions with IRRI Firm up project idea and collaboration arrangement with IRRI All 28 July 2010 Completed




[ Jul-18 ] : Draft Solution Architecture

Agenda

  • Identify, layer and link system components
  • Identify necessary manpower and technical resources


Draft Architecture

The Green Reapers-What Is IntelliCrops.png


Tasks

# Item Details In-Charge Deadline Status
01 Research on IVR technologies Technical requirements for Skype and Text-to-Speech interfaces Edwin and Wei Han 25 July 2010 Completed
02 Research on content-management technologies Options and technical requirements for specialised CMS Edwin and Lucas 25 July 2010 Completed
03 Research on analytics technologies Options for flexible, user-friendly analytics Alvin and Fengnan 25 July 2010 Completed




[ Jul-25 ] : Progress Update / Risk Assessment

Agenda

  • Discuss project scope, status and concerns
  • Identify and discuss how to manage project risks


Decisions

# Item Details
01 Team is comfortable and confident of project scope and progress In high spirits, and looking forward to completing the meaningful project
02 Risk 1: Architectural complexity from integrating various phone, web, speech and data technologies Response: Design and connect different layers as web services to facilitate data exchange and any future component changes
03 Risk 2: Lack of first-hand knowledge in agricultural industry Response: Constant communications with industry and academic partners, deeper research into current industry practices, solutions and limitations
04 Risk 3: Limitations to current stage of Text-to-Speech technologies Response: Certainly a concern, but a lot of investment and interest by the US Military, Google and other large research facilities. Our focus is on implementing this feature as a proof-of-concept.


Tasks

# Item Details In-Charge Deadline Status
01 Prototype IVR functions Interfaces for Skype and Text-to-Speech components Edwin and Wei Han 1 Aug 2010 Completed
02 Prototype CMS functions Data models, CRUD functionality and interfaces for article management Lucas and Marcus 1 Aug 2010 Completed
03 Prototype Analytics functions Shortlist and prototype analytics frameworks for user-friendly, user-driven configuration of data visualization Alvin and Fengnan 1 Aug 2010 Completed




[ Jul-29 ] : Discussion with IRRI (Conference Call)

Agenda

  • Identify and discuss collaboration opportunities
  • Share and shape project direction


Details from IRRI

# Item Details
01 Current in the midst of deploying a Nutrient Management System in Philippines
  • Subset of what we aim to do
  • Gathering data and working towards deployment has taken many years
  • Concerned about timeframe and number of parties involved in the roll-out
  • Limited resources while rolling out system.
02 Possible areas for value-add / collaboration
  • Image recognition of crop photos submitted by farmers via MMS
  • Localization of system for deployment across Asia
  • Business plan for deployment and further development of content
03 Current knowledge-base on cereals
  • One-way
  • Localizations for certain countries are stored as images
  • Mostly used by extension workers in contact with farmers
04 Interested in our project proposal IRRI to get in touch with their technical lead to discuss further collaboration


Decisions

# Item Details
01 Project to be part short-term and part long-term vision
  • Short-term: Data analytics feature to support IRRI's NMS
  • Long-term: Proof-of-Concept prototype for future capabilities for content creation, management and enrichment



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