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IS480 Team wiki: 2013T1 ThunderBolt Project Overview Scope

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Project Scope

Module Function Description
CORE Single-Sign On Single-Sign On SIS students and faculty members can logon to the scheduling system using their SMU password and IDs. This would make it easier for students to log on and remove the need of having an additional set of IDs and passwords to manage for login
Manage Schedule Create Schedule The course coordinator and admin are to create the course schedule before every academic term. The schedule consists of a collection of timeslots for the acceptance, midterm and final presentations. The default duration of time slots is 1 hour from 9am to 10pm every day (tentative). Next, the course coordinator will choose the slots that he is available in
View Schedule Any SIS student or faculty member who is interested to view the present or past IS480 team’s schedule can log on to the site to access this information. Upon logon, the user gets access to the schedule for that particular term and is able to view all the time slots and bookings
Update Schedule Once the schedule has been created, the course coordinator will have the option to edit the time slots that he is free in. The course coordinator can remove a certain time slot as long as no team has chosen that for their presentation. These changes would reflect instantly on the term once they have been confirmed
Delete Schedule The admin and course coordinator can remove an existing schedule for a semester
Manage Booking Create Booking When creating a booking, only one team member can make a booking on behalf of his team at a given time. This request will be sent directly to the team’s respective supervisors and reviewers for approval/rejection
View Booking Users are able to access a particular booking on the schedule to get details such as venue of presentation, attendees, time of presentation, presenting team’s information
Update Booking The admin can update the details of the booking such as the venue, attendees etc
Delete Booking Teams have to drop their confirmed booking if they would like to make a new one or update their current one. If a team deletes a booking, that will automatically become available to other teams. This ensures that there is only one booking per team at any given time
Approve/Reject Booking Once a proposed booking is sent to a team’s respective supervisor and reviewers, they are able to approve or reject the booking according to their availability. In the event the supervisor or reviewer rejects the booking, the team will be notified and would have to make another booking. The booking is confirmed only when the supervisor and reviewers approve it. A proposed booking has to be approved/rejected by the supervisor and reviewers within four days, otherwise the booking would be automatically deleted and the team will be notified to propose a new one
Manage User Roles Manage User Roles Admin and course coordinator can manage the users of the system and set specific roles for all of them. The roles involved in this system are, admin, course coordinator, supervisor, reviewer, TA, IS480 student, observer
Manage Reminder System Manage Reminder System Both the admin and course coordinator can change the notification settings from time to time. These notifications are in the form of emails and SMS which are sent to users. For both emails and SMS, the frequency, length and details of the email settings can be modified
Manage User Preferences SMS Subscription Every user can manage their user preferences. They can update their contact information (phone number) and choose whether to receive SMS notifications
Calendar Sync Options All users have the option to sync the booking information to their personal calendars. Additionally, supervisors and reviewers can choose whether to publish their availability to their teams based on their personal calendars
Facebook Integration Facebook Integration Once the schedule for the semester has been created, a message will be posted on the IS480 Facebook group. This will be done by using the Facebook Graph API
Notification Systems Email Notification All users in the system will receive notifications and reminders via email/SMS for any action required. For emails, users would receive updates on the status of bookings and reminders for approval/rejection of bookings
SMS Notification For SMS, users would receive information such as venue, time and other details about the presentation
SECONDARY Calendar Sync Import Calendar Supervisors and reviewers can choose whether to publish their availability to their teams. This will be done by reading their personal calendars to find out the times that they are free
Export Calendar All users can choose to sync confirmed bookings with their personal calendars
Report Generation Team report The admin can generate pre-configured report that shows a list of teams that haven’t made a booking
TA report The admin can generate pre-configured report that shows a list of presentations attended by TAs
Presentation Subscription Presentation Subscription Users can subscribe to a team’s presentation if it is classified as a private or public presentation. Subscribers can receive more information about the team’s presentation time and venue as well as updates via SMS/Email
GOOD-TO-HAVE Facility Booking Facility Booking Once the booking has been confirmed, our system can book the chosen facility by integrating with SMU’s existing Facility Booking System
Video Server Integration Video Server Integration Presentation videos can be uploaded to the system for archiving and viewing purposes