HeaderSIS.jpg

IS480 Team wiki: 2015T1 4Sight Change Management

From IS480
Jump to navigation Jump to search
4Sight team logo.png
4Sight Home.png HOME   4Sight Team.png ABOUT US   4Sight Project overview.png PROJECT OVERVIEW   4Sight Project management.png PROJECT MANAGEMENT   4Sight Documentation.png DOCUMENTATION  
Project Schedule Software Development Methodologies Schedule Metrics Task Metrics Bug Metrics Risk Management Change Management

Change Management Process

ChangeManagement.jpg
Priority Index Priority Priority Description
0 Reject Inform sponsor reasons for rejection of request
1 Low change requested can be added into tertiary function for future consideration
2 Medium Discuss with sponsor to re-scope the project by reducing current functionalities, in order to cater to the change
3 High Change requested is important and requires immediate attention. PM to schedule task into sprint and make the necessary adjustment to project timeline, if needed


Change Requests from Sponsor

ID Sprint Change Request Date Change Description Reason of Change Change Feasibility Priority Index Accept/ Reject Reason for accepting/ rejecting Action Status
1 1 6/6/2015 To include a module that can send out online survey form The clinic wants to gather feedback from patients after their eyecare service. The data collected can also help evaluate the efficiency and effectiveness of their business process as well as marketing channels respectively To provide a google form link (tentative) 2 Accept Accepting this request would not affect the project schedule.This additional requirement is also a relatively simple module which does not require much time from the team to implement it. Added a new task under the notification module and planned to complete this task in sprint 7 of the project timeline Completed
2 4 22/7/2015 Sort calendar items by appointment type followed by time It is easier to see if appointments in a particular time slot are first grouped by their appointment type followed by the time of the appointments. In addition, the admin clerks are recording appointments in this order.Therefore, keeping it the same, would minimize changes in their current process. Simple front-end logic to do the sorting and arranging of appointment types and timings 3 Accept Accepting the request would not affect the project schedule Added a new task into the current sprint to cater to this new request. Completed
3 4 22/7/2015 Separate Clearvision and Mount Elizabeth appointment schedule This would help facilitate viewing of respective clinic's schedule. In addition, it provides greater visibility of appointments of clinics which require collaboration. Add new tabs to separate both views 3 Accept Accepting the request would not affect the project schedule Added a new user story into the backlog. To be scheduled in subsequent sprint. Completed
4 4 22/7/2015 Audit Trail is not an important feature for the application More priority and emphasis to be placed in the more important features such as the analytics dashboard as well as the calendar to manage appointments. In addition, since the appointment data captured is not sensitive or confidential information that requires high security, an audit trail is not neccessary. N.A 3 Accept As this feature does not provide much value to Clearvision's current business process, our team have accepted the change request to re-scope project. Remove audit trail from project scope and timeline. Check if project timeline needs to be adjusted Completed
5 6 12/8/2015 Allow for the edit of patient name and contact in the "edit appointment" form There are situations in which a patient wants to change their contact number. This happens most often when an appointment is made on behalf of someone (eg: parent booking an appointment for their children). If that is the case, the information captured might not belong to the patient but their parent. To capture patient's data accurately, these fields have to be editable. Enable patient name and contact number to be editable 3 Accept Accepting the request would not affect the project schedule Added tasks to fulfill the change request in current sprint Completed
6 6 12/8/2015 Validate for international phone number Clearvision has patient from abroad. Check if patient number is a valid overseas contact Add validations for overseas number 3 Accept Accepting the request would not affect the project schedule Added a new tasks to fulfill the change request in sprint 7 In Progress
7 6 12/8/2015 Block time slots in calendar Enable the blocking of time slots to prevent Admin Clerk from booking an appointment on time slots/ days when the doctors are on MC/ leave/ at a seminars etc. Create a form to allow admin clerk to block out time slots 3 Accept Accepting the request would not affect the project schedule To add a new user story for this change request and to be scheduled in subsequent sprint In Progress
8 7 28/8/2015 Archive patient no show record Clearvision wants a list of no show patient records to be kept. A patient who decides not to turn up for the appointment will have his/her appointment details archived. The archived appointment records are subsequently used for analytics purposes Create an additional tab in the queue management for user to view the entire list of archived patient appointment records 3 Accept Accepting the request would not affect the project schedule Re-scope the project to include the archiving of no show patient records function. PM added new tasks in this current sprint to cater to this new change request. Completed
10 7 28/8/2015 Give patient an option to opt out from SMS reminder Clearvision wants to provide the flexibility for patients to decide on whether they would want to receive text messages from Clearvision on the possible swap and appointment reminder Add an additional field in the create new appointment form to allow patients to opt out from the SMS reminder feature 3 Accept Accepting the request would not affect the project schedule To add a new user story for this change request and to be scheduled in subsequent sprint In Progress