IS480 Team wiki: 2014T1 Chocolicious
This service portal will serve the accounting purposes of the many student clubs and societies, such as managing their club funds accounts, propose budgets or submit and track claims.
Each year, there are 2 budgeting cycles and currently, club funds are allocated arbitrarily and there is often poor utilization of budgeted funds. This is caused by the fact that there is no unified approach to bookkeeping and the large number of student clubs makes tracking difficult. The current claims process is convoluted and students have found that the process is too long; causing much unhappiness as students often have to fork out their own money which may amount to thousands. There is also no direct way to track the progress of the claim request.
The new system will bring all clubs’ accounts together and include tools such as report generation as well as an analytics dashboard.
In doing so, SMUSA will be able to more efficiently allocate budgets to the clubs and students will know the status of their claims. The unified approach to bookkeeping will also simplify audit efforts and eliminate current problems like irreconcilable account balances.
We also aim to eliminate the underutilization of budgeted funds. This system will affect all SMU students who are involved in school clubs, especially students with leadership positions.
Project Development Resources
Ruby | Bootstrap 3 | JQuery 2 | Rails | Bootply | Draw.io | Aptana 3 | D3.js | Bootstrap Validator | AWS SDK for Ruby | Twitter Bootstrap Gem
Project Management Tools
Asana | Team Viewer | Google Drive | Dropbox | Draw.io
|Collaborative Tools||Team Viewer, Google Drive, Dropbox|
|Server||Amazon Web Service (AWS)|
|Server Environment||Linux OS running Ruby on Rails|
|Development Framework||Ruby on Rails|
|Development Methodology||MVC (Model, View, Controller)|
|Web Interface Framework||Bootstrap 3|
|Form Validation||Bootstrap Validator|
|Libraries/Packages||AWS SDK for Ruby|
Twitter Bootstrap Gem
AIS is now Live!
As of 7 Nov 2014, AIS has gone Live and the incoming batch of Finance Secretaries have begun using the system for their budget proposal.
This feature keeps a record of trusted vendors used in the past and allows students to enter new vendors into the system when making vendor claims. By allowing students to input more information about the vendor (yet to confirm fields, possibilities include cost, quality etc), the feature will then process the vendors collected using an algorithm to rate and rank the vendors. This will allow the feature to be a potential aid when searching for vendors and sponsors in the future.
|Supervisor||Prof Youngsoo KIM|
|Sponsor||Mr WONG Yew Tong, Associate Director (Student Leadership) of the Office of Student Life (OSL), SMU|
|End Users||All finance secretaries in SMU|