HeaderSIS.jpg

IS480 Team wiki: 2013T2 SixDotz Midterm wiki

From IS480
Revision as of 16:00, 13 April 2014 by Zhiyue.tay.2011 (talk | contribs)
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)
Jump to navigation Jump to search
SixDotzLogo2.jpg
Midterm Wiki


Project Scope   Project Management   Documentation   Back to Main Wiki


Description

We will be developing the Prinsep Integrated Web Portal, a responsive platform for SMU Prinsep Hostel. This portal will consist of 2 core modules, the Community Life Module and the Human Resource Module. The Community Life Module aims to establish a social networking platform that is exclusive to the hostel residents. The HR module aims to facilitate the daily operations of the hostel, specifically with the aim of improving the current inefficient and fragmented processes.

We expect about 250 of the hostel residents to use the site, of which 38 of them are Resident Seniors (RS) and 6 of them belong to the Hostel Management Team (HMT). Alumni of the Hostel will also be accounted as one of the users but with limited access to the functions. Hence, the application will cater for the above 4 type of users (resident, RS, HMT and alumni), with each user roles having different level of access to the application. The application will be deployed with 4 modules: the Community Life, HR, Finance and Facilities module.

Motivation

Each of the four modules will solve a different set of challenges the hostel management team face.

In terms of connecting the residents and disseminating important hostel-wide information, present physical tools used are highly ineffective and insufficient. The Community Life Module will solve the first issue by replacing the current physical noticeboard used, with an online event management platform. Via the platform, residents would have an exclusive online space to manage ad-hoc outings which they may in the process get to know people of similar interests, helping them to feel more integrated at Prinsep and more at home in Singapore. The HMT will also use this platform as their main form of communication with the residents as opposed to a Facebook group, which have limited functions. It will also serve as the hostel’s official website to provide information to the public.

The HR module aims to eliminate current paper managed processes that resulted in many inconvenience and inaccuracies. It also aims to create a database of records that which may easily managed by the incumbent and future Hostel Management Teams.


Functions

The application will cater for the above 4 type of users, and they are:

  1. Residents
  2. Resident Seniors (RS)
  3. Hostel Management Team
  4. Alumni of Prinsep Hostel (HMT)

Priority Circle

SixDotzPriorityCircle2.png

Breakdown of functions and access rights

Functions Breakdown HMT RS Resident Alumni Public

External Log-in

SSO Log-in

TickSymbol.png
TickSymbol.png
TickSymbol.png


Facebook Log-in

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Let's Go Outings

Create Outing

TickSymbol.png
TickSymbol.png
TickSymbol.png

Edit Outing

TickSymbol.png
TickSymbol.png
TickSymbol.png

Delete Outing

TickSymbol.png
TickSymbol.png
TickSymbol.png

View Outing

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Join Outing

TickSymbol.png
TickSymbol.png
TickSymbol.png

Invite residents

TickSymbol.png
TickSymbol.png
TickSymbol.png

Notification

TickSymbol.png
TickSymbol.png
TickSymbol.png

Hostel-wide events

View Event

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Join Event

TickSymbol.png
TickSymbol.png
TickSymbol.png

Invite residents

TickSymbol.png
TickSymbol.png
TickSymbol.png

Notification

TickSymbol.png
TickSymbol.png
TickSymbol.png

Event Organising Tool

Create event drafts

  • Creator will specify all owners of the draft.
  • Event date will appear on calendar of all owners
TickSymbol.png

Submit Drafts/ Auto Emails

  • Once drafts are submitted, an automatic email will be send to all residents
TickSymbol.png
TickSymbol.png

Edit event drafts

  • All owners can edit
  • Only the org comm (specific RSs) can access
TickSymbol.png
TickSymbol.png

Delete event drafts

  • Only creator can delete
TickSymbol.png

Upload to repository

  • Only the org comm (specific RSs) can upload
TickSymbol.png
TickSymbol.png

View and access repository

  • Only the org comm (specific RSs) can download
TickSymbol.png
TickSymbol.png

Manage Homepage Highlights

TickSymbol.png

Calendar widget

View Hostel Events

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

View Hostel Event drafts

TickSymbol.png
TickSymbol.png

Newsfeed

Display on homepage

  • Integrate portal newsfeed with Facebook newsfeeds
TickSymbol.png



Basic Resident Registration

Register residents

TickSymbol.png
TickSymbol.png

Manage Residents

Floorplan view

TickSymbol.png

List view

TickSymbol.png

Search for resident

TickSymbol.png

Delete/Disable resident

TickSymbol.png

Edit resident

TickSymbol.png

Log/delete issues

TickSymbol.png

Refresh for the new year

  • Archive old set of residents
  • All current RSs reminds unless specified
  • Enter new HMTs
  • Enter new RSs
  • Old HMTs automatically demoted to RS after one week
TickSymbol.png

Manage Evaluations

Open evaluations

  • set window period
TickSymbol.png

Set questions

  • Dynamic form fields
  • Auto populate existing questions from previous evaluations
  • Auto email notification after submitted
TickSymbol.png

Reminders

  • Set frequency of reminders
  • Periodically send emails to residents with incomplete evaluations
TickSymbol.png

Submit evaluation forms

TickSymbol.png
TickSymbol.png
TickSymbol.png

View dashboard of results

  • Allow for additional comments
  • Allow to indicate whether it have been viewed or not
TickSymbol.png

Manage RS Application

Open application

  • Set window period
TickSymbol.png

Submit application

  • complete form
  • Send appraisal request to two RSs
TickSymbol.png

Receive and submit appraisal requests

TickSymbol.png
TickSymbol.png

View applicants and add appraisals

TickSymbol.png
TickSymbol.png

Track application status

TickSymbol.png

Prinsep Chatter

Create post

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Edit Post

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Delete Post

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Like Post

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

Comment on Post

TickSymbol.png
TickSymbol.png
TickSymbol.png
TickSymbol.png

X-Factor

SixDotz XFactor GoLive.png

SixDotz XFactor2.png