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Difference between revisions of "IS480 Team wiki: 2013T2 D'PENZ X-Factor"

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== <font face="Droid Sans" size="+3" color="#ff9a00">Product Comparison</font> ==
 
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Our system provides a centralized portal where functional owners can submit requests for procurement easily as well as track the progress of their request. Furthermore, other business functions can generate reports on procurement easily using our system, instead of going through the procurement staff. These are not typically found in procurement systems in the market. Also, our system is scaleable due to a flexible data model. Fields in the PAF template and phases in the procurement workflow can be customized anytime and we will change our database accordingly to reflect the new fields and phases.<br><br>
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Our solution is unique from other procurement solutions as most procurement solutions are usually a “shopping tool” and solve one problem of sourcing for products, but our solution allows for internal management of the entire procurement project (from business functions to procurement department). We are mainly a project management system customized for our client's procurement department. Our biggest challenge of the project is to create a self-service platform that is easy to use and change in the long run, as other solutions are usually complicated and require training to use. <br><Br>
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<br><br>We may lose out to existing solutions due to the lack of vast supplier networks, but that is not applicable for our client as they want a system for internal use, and being on the intranet does not allow for suppliers to use the system. We may also not have as much technical experience to do a complete analysis tool, but it is not major problem that our client faces. On the other hand, our solution is unique from other procurement solutions as most procurement solutions are usually a “shopping tool” and solve one problem of sourcing for products, but our solution allows for internal management of the entire procurement project (from business functions to procurement department). Besides helping our users decide what to buy, our workflow management function will guide users on what step to do next in the procurement process. Our biggest challenge of the project is to create a self-service platform that is easy to use and change in the long run, as other solutions are usually complicated and require training to use. <br><Br>
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Our system provides a centralized portal where functional owners can submit requests for procurement easily as well as track the progress of their request. Furthermore, other business functions can generate reports on procurement easily using our system, instead of going through the procurement staff. These are not typically found in procurement systems in the market. Also, our system is scalable due to a flexible data model. Fields in the PAF template and phases in the procurement workflow can be customized anytime and we will change our database accordingly to reflect the new fields and phases. We will integrate with the bank’s Active Directory and provide access rights according to their roles, ensuring that confidential documents will not be leaked to other departments.
 

Revision as of 02:13, 22 April 2014

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Neophase Home.png Home DPENZ Team Icon 2.png Our Team DPENZ Overview Icon.png Project Overview DPENZ Project Management Icon.png Project Management DPENZ Project Documentation Icon.png Project Documentation


Motivation Description Stakeholders Technologies X-Factor


Value to Sponsor

As a result of our system, LGB’s Asia Pacific’s Procurement department will see a reduction in time and cost spent on manual processing, delivery of physical forms, correcting errors and cycle time. Procurement staff can work on projects simultaneously, as compared to the current system where only one can access the PAC at a time. Our system will help to reduce 90% of time spent on Procurement-related activities. Calculations are as shown:


Dpenz Time savings.jpg


These figures were estimates provided from our sponsor in this email here.

Product Comparison

Our system provides a centralized portal where functional owners can submit requests for procurement easily as well as track the progress of their request. Furthermore, other business functions can generate reports on procurement easily using our system, instead of going through the procurement staff. These are not typically found in procurement systems in the market. Also, our system is scaleable due to a flexible data model. Fields in the PAF template and phases in the procurement workflow can be customized anytime and we will change our database accordingly to reflect the new fields and phases.

Our solution is unique from other procurement solutions as most procurement solutions are usually a “shopping tool” and solve one problem of sourcing for products, but our solution allows for internal management of the entire procurement project (from business functions to procurement department). We are mainly a project management system customized for our client's procurement department. Our biggest challenge of the project is to create a self-service platform that is easy to use and change in the long run, as other solutions are usually complicated and require training to use.


Ariba Procurement SAP Supplier Relationship Management Oracle iProcurement
Currently the most popular procurement software in the market.

What we like: shopping cart layout, familiar to users because it’s like Amazon. A business network to connect businesses to suppliers.
What we like: Integration to the entire ERP system, a shopping cart look (what Ariba took after), automated invoice processing What we like: Detailed analytics on KPI, order tracking.

Side note: The layout is slightly harder to use as compared to the SAP and Ariba solutions
Application to our solution: We can adopt the shopping cart layout in our supplier management function where procurement staff can search for suppliers via domains. As our system is hosted on the intranet, it is not possible to bring suppliers onto the system. Application to our solution: We could consider including automated invoice generation in our solution, allowing procurement staff to automatically obtain an invoice and send it to suppliers. Application to our solution: We can consider adding some simple analytics to our solution, though we might not have the technical skills required to create an analytics tool that could compare to existing ones.



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