Difference between revisions of "IS480 Team wiki: 2013T1 ThunderBolt Project Overview Scope"
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− | | rowspan=" | + | | rowspan="19"|'''CORE''' |
− | || '''''Single-Sign On''''' ||Single-Sign On||SIS students and faculty members can logon to the scheduling system using their SMU password and IDs. This would make it easier for students to log on and remove the need of having an additional set of IDs and passwords to manage for login | + | | rowspan="2" | '''''Single-Sign On''''' ||Single-Sign On||SIS students and faculty members who are currently involving in IS480 projects can logon to the scheduling system using their SMU password and IDs. This would make it easier for students to log on and remove the need of having an additional set of IDs and passwords to manage for login |
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− | | | + | |Role Switching ||IS480 course coordinator has the flexibility to switch to supervisor/reviewer role to perform supervisor/reviewer task if he wishes to. |
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− | | | + | | rowspan="4" | '''''Manage Schedule''''' ||Create Schedule ||The course coordinator and admin are to create the course schedule before every academic term. The schedule consists of a collection of timeslots for the acceptance, midterm and final presentations. |
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− | | | + | |View Schedule ||Anybody (with the access rights) who is interested to view the present or past IS480 team’s schedule can log on to the site to access this information. Upon logon, the user gets access to the schedule for that particular term and is able to view all the time slots and bookings |
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− | | | + | |Edit Schedule ||Once the schedule has been created, the course coordinator will have the option to edit the time slots that he is free in. The course coordinator can remove a certain time slot as long as no team has chosen that for their presentation. These changes would reflect instantly on the term once they have been confirmed |
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+ | |Archive Schedule ||The admin and course coordinator can remove an existing schedule for a semester from public view by archive it. | ||
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− | | | + | |Edit Booking ||The admin and course coordinator can update the details of the booking such as the venue, attendees etc |
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− | |Approve/Reject Booking ||Once a proposed booking is sent to a team’s respective supervisor and reviewers, they are able to approve or reject the booking according to their availability. In the event the supervisor or reviewer rejects the booking, the team will be notified and would have to make another booking. The booking is confirmed only when the supervisor and reviewers approve it. A proposed booking has to be approved/rejected by the supervisor and reviewers within | + | |Approve/Reject Booking ||Once a proposed booking is sent to a team’s respective supervisor and reviewers, they are able to approve or reject the booking according to their availability. In the event the supervisor or reviewer rejects the booking, the team will be notified and would have to make another booking. The booking is confirmed only when the supervisor and reviewers approve it. A proposed booking has to be approved/rejected by the supervisor and reviewers within a specific duration set by the admin, otherwise the booking would be automatically deleted and the team will be notified to propose a new one |
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+ | |'''''Supervisor Availability'''''||Supervisor Availability||Once a new term is created by the course coordinator, supervisor/reviewer can go into the system to mark their free slots so that teams can book the presentation based on supervisor/reviewer's availability stated on the system. | ||
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Revision as of 00:34, 16 August 2013
About Us | Project Overview | Project Management | Project Documentation |
Description | Motivations | Stakeholders | Deliverable | Scope | X-Factor |
Priority Circle
Project Scope
Module | Function | Description | |
---|---|---|---|
CORE | Single-Sign On | Single-Sign On | SIS students and faculty members who are currently involving in IS480 projects can logon to the scheduling system using their SMU password and IDs. This would make it easier for students to log on and remove the need of having an additional set of IDs and passwords to manage for login |
Role Switching | IS480 course coordinator has the flexibility to switch to supervisor/reviewer role to perform supervisor/reviewer task if he wishes to. | ||
Manage Schedule | Create Schedule | The course coordinator and admin are to create the course schedule before every academic term. The schedule consists of a collection of timeslots for the acceptance, midterm and final presentations. | |
View Schedule | Anybody (with the access rights) who is interested to view the present or past IS480 team’s schedule can log on to the site to access this information. Upon logon, the user gets access to the schedule for that particular term and is able to view all the time slots and bookings | ||
Edit Schedule | Once the schedule has been created, the course coordinator will have the option to edit the time slots that he is free in. The course coordinator can remove a certain time slot as long as no team has chosen that for their presentation. These changes would reflect instantly on the term once they have been confirmed | ||
Archive Schedule | The admin and course coordinator can remove an existing schedule for a semester from public view by archive it. | ||
Manage Booking | Create Booking | When creating a booking, only one team member can make a booking on behalf of his team at a given time. This request will be sent directly to the team’s respective supervisors and reviewers for approval/rejection | |
View Booking | Users are able to access a particular booking on the schedule to get details such as venue of presentation, attendees, time of presentation, presenting team’s information | ||
Edit Booking | The admin and course coordinator can update the details of the booking such as the venue, attendees etc | ||
Delete Booking | Teams have to drop their confirmed booking if they would like to make a new one or update their current one. If a team deletes a booking, that will automatically become available to other teams. This ensures that there is only one booking per team at any given time | ||
Approve/Reject Booking | Once a proposed booking is sent to a team’s respective supervisor and reviewers, they are able to approve or reject the booking according to their availability. In the event the supervisor or reviewer rejects the booking, the team will be notified and would have to make another booking. The booking is confirmed only when the supervisor and reviewers approve it. A proposed booking has to be approved/rejected by the supervisor and reviewers within a specific duration set by the admin, otherwise the booking would be automatically deleted and the team will be notified to propose a new one | ||
Supervisor Availability | Supervisor Availability | Once a new term is created by the course coordinator, supervisor/reviewer can go into the system to mark their free slots so that teams can book the presentation based on supervisor/reviewer's availability stated on the system. | |
Manage User Roles | Manage User Roles | Admin and course coordinator can manage the users of the system and set specific roles for all of them. The roles involved in this system are, admin, course coordinator, supervisor, reviewer, TA, IS480 student, observer | |
Manage User Preferences | SMS Subscription | Every user can manage their user preferences. They can update their contact information (phone number) and choose whether to receive SMS notifications | |
Calendar Sync Options | All users have the option to sync the booking information to their personal calendars. Additionally, supervisors and reviewers can choose whether to publish their availability to their teams based on their personal calendars | ||
Manage Reminder System | Manage Reminder System | Both the admin and course coordinator can change the notification settings from time to time. These notifications are in the form of emails and SMS which are sent to users. For both emails and SMS, the frequency, length and details of the email settings can be modified | |
Notification Systems | Email Notification | All users in the system will receive notifications and reminders via email/SMS for any action required. For emails, users would receive updates on the status of bookings and reminders for approval/rejection of bookings | |
SMS Notification | For SMS, users would receive information such as venue, time and other details about the presentation | ||
Facebook Integration | Facebook Integration | Once the schedule for the semester has been created, a message will be posted on the IS480 Facebook group. This will be done by using the Facebook Graph API | |
SECONDARY | Calendar Sync | Import Calendar | Supervisors and reviewers can choose whether to publish their availability to their teams. This will be done by reading their personal calendars to find out the times that they are free |
Export Calendar | All users can choose to sync confirmed bookings with their personal calendars | ||
Report Generation | Team report | The admin can generate pre-configured report that shows a list of teams that haven’t made a booking | |
TA report | The admin can generate pre-configured report that shows a list of presentations attended by TAs | ||
Presentation Subscription | Presentation Subscription | Users can subscribe to a team’s presentation if it is classified as a private or public presentation. Subscribers can receive more information about the team’s presentation time and venue as well as updates via SMS/Email | |
ADDITIONAL | Facility Booking | Facility Booking | Once the schedule has been confirmed, our system can book the chosen facility by integrating with SMU’s existing Facility Booking System |
Video Server Integration | Video Server Integration | Presentation videos can be uploaded to the system for archiving and viewing purposes |