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IS480 Team wiki: 2012T2 box.us Process Analysis

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VOLUNTEER MATCHING PROCESS

Empact has specifically identified the volunteer matching process to be the bottleneck in their entire operations. Based on a preliminary process analysis of the volunteer matching process, we have come up with 4 high-level phases of the volunteer matching process:

Volunteer Matching HighLevel.jpg


PROCESS STAKEHOLDERS

The volunteer matching process involves 3 different stakeholder groups:

  • Volunteers: These are individuals, or group of individuals that sign up with Empact to be part of their volunteer pool.
  • Empact Staff: The Empact staff that do the administrative work and the manual task of matching volunteers and NPO/SE with tasks that they are interested in and fits the skillsets required by the NPO/SE
  • Non Profit Organisations/Social Enterprises(NPO/SE): These are the organizations that approach Empact for help in managing their events or to source for volunteers with the required skillsets.


TERMS USED

  • Task: Discrete unit of work/activity that has to be completed by a volunteer
  • Question: General enquiries that does not require the volunteer to be active
  • Assignment: Big projects that are often times broken down into smaller tasks by Empact staffs


AS-IS PROCESS

The scope of our project does not cover process re-engineering. However, we have done a brief analysis of their current process to identify key design requirements for our system.

Registration Sub-Process

Volunteers:

Volunteer Reg.jpg

NPO/SE:

As-Is(NPOs-NGOs registration).jpg


Matching Sub-Process

Posting Task Assignment ASIS.jpg

As-Is(Questions).jpg


Execution Sub-Process

To check with Empact on what activities do they want to be within the system

Task Debrief Sub-Process

To check with Empact on what activities do they want to be within the system


TO-BE PROCESS This will be the new process.

Registration Sub-Process

Volunteers:

To-Be(VolunteerReg).jpg

NPO/SE:

To-Be(NPOsNGOsReg).jpg

Matching Sub-Process

To-Be(Posting Task Assignment).jpg

To-Be(Questions).jpg