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IS480 Team wiki: 2013T1 ThunderBolt Project Management

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Project Schedule

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Click here for our detailed schedule: [1]

Project Status

Module Function Description Status Deployment Status
CORE Single-Sign On Single-Sign On SIS students and faculty members who are currently involving in IS480 projects can logon to the scheduling system using their SMU password and IDs. This would make it easier for students to log on and remove the need of having an additional set of IDs and passwords to manage for login Completed
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Role Switching IS480 course coordinator has the flexibility to switch to supervisor/reviewer role to perform supervisor/reviewer task if he wishes to. Completed
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Manage Schedule Create Schedule The course coordinator and admin are to create the course schedule before every academic term. The schedule consists of a collection of timeslots for the acceptance, midterm and final presentations. Completed
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View Schedule Anybody (with the access rights) who is interested to view the present or past IS480 team’s schedule can log on to the site to access this information. Upon logon, the user gets access to the schedule for that particular term and is able to view all the time slots and bookings Completed
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Edit Schedule Once the schedule has been created, the course coordinator will have the option to edit the time slots that he is free in. The course coordinator can remove a certain time slot as long as no team has chosen that for their presentation. These changes would reflect instantly on the term once they have been confirmed Completed
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Archive Schedule The admin and course coordinator can remove an existing schedule for a semester from public view by archive it. Completed
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Manage Booking Create Booking When creating a booking, only one team member can make a booking on behalf of his team at a given time. This request will be sent directly to the team’s respective supervisors and reviewers for approval/rejection Completed
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View Booking Users are able to access a particular booking on the schedule to get details such as venue of presentation, attendees, time of presentation, presenting team’s information Completed
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Edit Booking The admin and course coordinator can update the details of the booking such as the venue, attendees etc Completed
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Delete Booking Teams have to drop their confirmed booking if they would like to make a new one or update their current one. If a team deletes a booking, that will automatically become available to other teams. This ensures that there is only one booking per team at any given time Completed
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Approve/Reject Booking/Revoke response Once a proposed booking is sent to a team’s respective supervisor and reviewers, they are able to approve or reject the booking according to their availability. In the event the supervisor or reviewer rejects the booking, the team will be notified and would have to make another booking. The booking is confirmed only when the supervisor and reviewers approve it. A proposed booking has to be approved/rejected by the supervisor and reviewers within a specific duration set by the admin, otherwise the booking would be automatically deleted and the team will be notified to propose a new one. Lastly, if supervisor/reviewers have last minute meetings or they click accept accidentally, they still can change their responses by revoking it. Team will get notified if their supervisor/reviewers change their responses Completed
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Supervisor Availability Supervisor Availability Once a new term is created by the course coordinator, supervisor/reviewer can go into the system to mark their free slots so that teams can book the presentation based on supervisor/reviewer's availability stated on the system Completed
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Manage Milestone Configuration Manage Milestone Configuration Admin is able to create new default milestone, set required attendees for presentations, and set the duration for presentation Completed
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TA sign up for filming/Swap slots TA sign up for filming TA can indicate their free slots for video recording for the presenting teams Completed
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Swap slots In the event that the TA couldn't turn up for the filming last min, they can swap their slots with other TAs Completed
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CSV file upload CSV file upload At beginning of the term, admin can upload a CSV file consist of team information to the system so that these information can be stored to database. At any point of time, admin is also able to delete a team from the system. Completed
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Manage Users Manage students This feature allows admin and course coordinator to add new student to the system or even edit information related to the student Completed
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Manage teams Admin and course coordinator can CRUD team information and CRUD students from a team Completed
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Manage TA Admin and course coordinator can add new TA or remove a TA from the system Completed
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Manage supervisor/reviewers Admin and course coordinator can CRUD a faculty and assign teams to them Completed
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Manage Admin/Course coordinator Admin can CRUD a course coordinator while course coordinator can CRUD an admin Completed
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Manage User Preferences SMS Subscription Every user can manage their user preferences. They can update their contact information (phone number) and choose whether to receive SMS notifications Completed
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Manage Reminder System Manage Reminder System Both the admin and course coordinator can change the notification settings from time to time. These notifications are in the form of emails and SMS which are sent to users. For both emails and SMS, the frequency, length and details of the email settings can be modified Completed
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Notification Systems Email Notification All users in the system will receive notifications and reminders via email/SMS for any action required. For emails, users would receive updates on the status of bookings and reminders for approval/rejection of bookings Completed
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SMS Notification Users will be able to receive SMS reminder regarding their presentation. Information such as venue, time and other details about the presentation will be included in the SMS Completed
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SECONDARY
Export Calendar iCal An ics file will be attached to email sent to stakeholders whenever a booking is created, updated or deleted. Users can choose to save this ics file to their personal calendar to mark down the event Completed
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Report Generation Schedule export to CSV Entire term schedule and its information can be exported in excel format Completed
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User activity logging Admin will be able to generate a report which consists a log of users actions performed in the system Completed
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Presentation Subscription Presentation Subscription Users can subscribe to a team’s presentation if it is classified as a internal or public presentation. Completed
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ADDITIONAL
Public page view of calendar Public page view of calendar Non-IS480 students will be allowed to view the index page of the system Completed
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Information dashboard Information dashboard A visual indication of teams' presentation booking will be available to admin and faculty so that at one glance they know which of their teams have not made a booking. Admin is also able to see TA video filming sign up rate based on the dashboard Completed
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Export schedule to Wiki Export schedule to Wiki Once a semester is over, admin and course coordinator can export the entire schedule including its information to IS480 wiki page Completed
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TA Swap slots TA swap slots TA has the flexibility to take over other TAs timeslots using the system Completed
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View availability of other faculty View availability of other faculty When supervisor goes to mark their availability, they will be able to see other supervisors/reviewers unavailable slots on the schedule as well. Completed -

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Planned VS Actual

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Iteration Task Name Reason for the delay/push back Mitigation
1 Single Sign On Initially we tried to request a new app ID for SSO tool, however, the process was time consuming. Then we asked the creator (prof Benjamin Gan) of existing app ID for IS480 Scheduling to change the callback URL, unfortunately, the SSO admin tool was down and we have to wait for IITS to resolve it first before we can change the callback URL. Hold the development for SSO and push the task to next iteration
2 Email notifications Email notifications have been pushed back because the team feels that we should do notification when we complete edit and delete booking since these two functionality require the back-end to activate email system as well. Pushed back to Iteration 4
4 -Edit Schedule
-Edit Booking
The team underestimated the difficulty level of these two functionality, thus, we took longer time than expected to complete them Took extra 2 days to complete them, the extra time was taken from buffer days we have
5 Manage Milestone Configuration This back-end side of this functionality was more complex than expected The owner of this task continue to work on it while others start new iteration to work on other functionality
8 - Manage User Roles
- Delete team
These two functionality were scheduled in Iteration 8, however, we pushed back to Iteration 9. The reason for that is because we plan to launch our system to allow 2013/14 Term 2 FYP teams to book their presentations. Therefore, we felt that it is necessary to ensure system readiness by doing some clean ups instead of working on new functionality. No impact to current Iteration. Switch some of the functionality (based on their difficulty level and importance) in iteration 10 and 11 to accommodate this change.
8 CSV file upload CSV file upload function was more complex than expected Used up 2 buffer days to complete the task
9 Manage users Firstly, system was deployed for term 1, however, some supervisors are supervising for two terms concurrently. Our system did not cater for this scenario, so extra time was spent to fix the issue. Secondly, manage user function was more complicated than what we expected. And lastly, new requirements were raised by the sponsors, and we incorporated some of them in iteration, thus, schedule was delayed for 5 days. Owners of manage users function continue to work on it while other developers start to work on tasks in next iteration. Also, re-shuffled some of the functionality between iteration 10 and 11 to balance the difficulty level of the task.
10 - Overall schedule for this iteration was slightly delayed for one day, this was due to numerous new requirements raised during our last sponsor meeting held on 29 Oct. Increase our workload and work extra hard to try to finish all scheduled tasks.