IS428 2016-17 Term1 Assign3 Lim Hui Ting

Overview

In this assignment, we seek to help GAStech to understand its operations data by using two weeks of building and prox sensors data. The objectives of this assignment are as follows:

1. What are the typical patterns in the prox card data? What does a typical day look like for GAStech employees?
2. Describe up to ten of the most interesting patterns that appear in the building data. Describe what is notable about the pattern and explain its possible significance.
3. Describe up to ten notable anomalies or unusual events you see in the data. Prioritize those issues that are most likely to represent a danger or a serious issue for building operations.
4. Describe up to five observed relationships between the proximity card data and building data elements. If you find a causal relationship (for example, a building event or condition leading to personnel behavior changes or personnel activity leading to building operations changes), describe your discovered cause and effect, the evidence you found to support it, and your level of confidence in your assessment of the relationship.

1. Typical Patterns in the Prox Card Data

1.1 Overview

On a typical day of the week, there are 6 peaks in the prox card reader.

Weekdays have similar trend whereas weekends have similar trend. Weekdays peak:7.30am-7.45am,9.15am-9.30am,12pm-12.15pm,12.45pm-1pm,2pm-2.15pm,5pm-5.15pm. For Mon, Thurs and Fri, 2pm is the highest peak of the day whereas for Tue and Wed 9.15am and 2 pm peaks are quite similar in the number of occurrences.

1.2 Weekdays

Since floor 1 zone 1 and 4 are the most common zones that employees will pass through, by looking at the time series graph of zone 1 and 4, we can observe that they have similar trends and share the same peaks at certain timings. With reference to zone 4 graph, the employees usually start work at 7.30am-7.45am as seen from the first peak. The second peak is at 12pm-12.15pm which is most likely the lunch time of the employees. Most of the employees are back from lunch time at 12.45pm-1pm as seen from the third peak. The last peak is at 5pm – 5.15pm which most likely indicate the employees knock off timing.

On Weekdays, there seems to have more staff movement on level 2 and 3 as compared to level 1. For Level 1, there are more staff movement in zone 1 and zone 4 and lesser staff movement in zone 8. For level 2, there are more staff movement in zone 1 and lesser staff movement in zone 3. For level 3, there are more staff movement in zone 1 and lesser staff movement in the server room.

1.3 Weekends

On weekends, Rosie will not be in operation and only fixed prox card readers are available. Floor 3 has more staff movement as the offices of the employees who came back to work on weekends are at level 3. For floor 2,only zone 4 is recorded which represents the elevator and stairs area. This means that the employees only stay within their floor area and do not wonder to other department offices.

3. Anomalies or Unusual Events Observed in the Data

3.1 Abnormal Amount of Hazium Concentration

There is a sudden spike of hazium concentration on 11 June. This sudden increase in hazium concentration is most prominent on the second and third level. The amount of hazium seems to be increasing over these two weeks which might be a concern to GAStech as employees’ health will be affected if they are exposed to this potentially dangerous chemical for a long term.

3.2 Abnormal Thermostat Readings

From thermostat readings, we can observed that GAStech is quite an environmental friendly company as it maintains its indoor temperature at about 24/25 degree Celsius. There is a sudden spike in the thermostat readings on 7 and 8 of June. In the wee hours of 7 and 8 of June, the thermostat cooling and heating setpoint decreases resulting in a drop in the office temperature. The employees who came to work the next day might find the temperature too cold such that they adjust the heating and cooling setpoint higher than their usual setpoints. The gradual decrease in the cooling and heating setpoint might be a result of faulty thermostat which require further investigations.

3.3 Abnormal CO2 Readings

3.4 Missing Employees

After joining employee list to the prox card reader data, some employees prox card are not captured in the 2 weeks data. It could be either they are on leave for two weeks or they have misplaced their prox card but have yet to collect a new one. If they are on leave for two weeks,the security of the building might of of a concern as most of the staff that are on leave are from the security department. If they have misplaced their cards, it is possible that their colleagues might be lending them their prox card in order for them to access the building. This means that some of the staff members are not complying to the new security measures. The management might want to relook into their current policy to see how they can improve the policy to ensure staff compliance.

3.5 Unknown Employee

Morlunv prox-id could not be matched to any names in the employee list. Further analysis might be required to check if this person is an employee of GAStech or not. If he is, GAStech might want to relook into their current database management policy to ensure that their database is updated on a timely and accurate manner.

For the purpose of the analysis, I have named Morlunv id as “Mystery Person” under the employees’ names column. The Mystery Person seems to start work at about 4pm in the evening and leave the workplace at about 11pm at night. From the floor plan, this person’s office seem to be on the second floor.

3.6 Careless Employee

Looking at prox cards that are issued at least two times, we can observed that these employees are quite diligent in getting a new prox card from the security desk after they have misplaced their old prox card. However, we can note that a particular employee by the name of Geneviere Florez is quite careless as she has misplaced her prox card for about 5 times. From her second to fourth prox card, she has used approximately 20 times before she lost them and have the card replaced again. Upon further analysis, most of her cards are replaced in the morning which imply that most likely she has left her card at home. It is possible that she might not be used to the new security procedures being implemented recently.

However, reissuing of prox cards to careless employees such as Geneviere Florez might be a waste of company's resources. Management might want to consider implementing a policy such that employees who have misplaced their prox card for more than 3 times will have to pay for the next prox card being reissued to them.

4. Observed Relationships Between Proximity Card Data and Building Data Elements

4.1 Relationship between CO2 concentration and proximity card data

CO2 concentration in conference room seem to peak between 3am-6am. There is also an increasing in the prox readings between 2am to 6 am. This is due to facilities department having a meeting in the conference room between 2am-6am. However, the CO2 concentration in the conference room continues to fluctuate although the prox card readings stop at about 1pm. Thus, my level of confidence in assessing this relationship is moderate as there seems to be other factors affecting the level of CO2 concentration in the conference room.